In one of our previous posts we gave you some tips on organising your office, making the working environment more efficient. Today we’re going to look at some great time management tips that not only work but that you can implement immediately too.
By keeping your office tidy and your time organised, you’ll be able to work in a much more effective manner.
1. Plan Your Day
Problem: You often waste time during the day by getting distracted and flitting from one project to the next, meaning you can’t devote a certain amount of time to one subject.
Solution: Take time at the start of your day to write down a plan, allocating time slots to important projects. Don’t let people distract you from your plan – instead allocate time for meetings or question and answer sessions.
2. Forget About Instant Communication
Problem: In a day where instant chat, emails and video calls are commonplace, it’s difficult to escape to a place where people can’t contact you immediately or expect an instant response.
Solution: Turn off chat when you’re in the middle of something important, set time blocks in your schedule to respond to emails, and turn your phone onto voicemail unless you’re expecting an important call. Then respond to your messages at scheduled times; you’ll probably find people solve problems for themselves when instant help isn’t available.
3. Take A Break
Problem: You have so many tasks to complete that you can’t focus on one thing at a time.
Solution: With problems like this we often think that working harder and longer is the solution. Wrong. Take regular breaks in between tasks, giving you time away from the computer and time to clear your head. When you come back, you’ll be ready to begin on something new.
4. Review Your Time Management Regularly
Problem: You think you’ve found a solution that works, so you stick to it without taking into consideration a number of changing factors.
Solution: Set time aside at the end of each week or month to review your projects, how far you’ve got and how this matches up against your plan. If you think you can improve your time management or need to make changes, don’t be afraid to do so – you can always revert to the old way if something isn’t working.
5. Set Firm Targets For Everything
Problem: You’re working hard and sticking to your plan, but still not achieving your targets.
Solution: Reassess your short term and long term targets, and then write them down. You’ll soon see that the targets you thought you were working to were longer-term or unachievable. By writing your targets down you’ll be able to reach them at the end of each day.
6. Learn To Delegate
Problem: Despite your best intentions, your workload is piling up and you’re finding less and less time to do what you’re good at.
Solution: A tip that appears on pretty much any time management list – learn to delegate. Don’t try to take on everything – dish out what you can and trust in your colleagues or staff to be able to do the job they’re there to do.
7. Embrace Technology
Problem: You’ve got notes everywhere, important articles to read, tweets to respond to and everything is in a different place.
Solution: In an age where we all have smartphones or tablet computers, we need to embrace what they can offer. There are numerous apps available that can bring together all of the things you need so they’re all in one place, making it much easier to manage. Spend some time to research which one is best for you and, no matter how much it costs, download it, spend time learning about it, and then use it!